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Personnel Manual

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Policies and Attachments

PD-01, Human Resources Policies and Procedures

Purpose: To provide guidelines for the development, publication and distribution of human resource policies and procedures for the TDCJ. (Rev. 6, 08/01/2015-HR Administrative Support)


PD-03, Employee ID Cards

Purpose: To establish procedures for the issue, control, maintenance, replacement and turn-in of employee ID cards within the TDCJ. (Rev. 6, 11/01/2009-Employment)


PD-04, Consultant and Contract Employee Information Confidentiality

Purpose: To ensure that consultants and contract employees of the TDCJ who work with offenders are informed in writing about the agency's policies on confidentiality of information and agree to abide by such policies. (Rev. 6, 10/01/2014-HR Administrative Support)


PD-07, Employee Exit Interviews

Purpose: To provide procedures for the administration of exit interviews for employees who are voluntarily separating from employment, in order to assist the TDCJ in identifying methods to improve employee retention. (Rev. 4, 11/01/2014-HR Administrative Support)


PD-10, Workforce Diversity

Purpose: To encourage employees to recognize that diversity within the workplace is one of the TDCJ's greatest strengths. (Rev. 4, 06/01/2017 - Employment and Support Services)


PD-12, Equal Employment Opportunity

Purpose: To affirm the continuing commitment of the TDCJ to provide equal employment opportunities to all qualified applicants and employees without regard to race, color, religion, sex, national origin, age, disability or genetic information. (Rev. 10, 05/01/2017-Employee Relations)


PD-13, Sexual Harassment and Discourteous Conduct of a Sexual Nature

Purpose: To provide guidelines for the maintenance of a work environment within the TDCJ that is free of sexual harassment and discourteous conduct of a sexual nature, and to provide procedures for the reporting of such conduct so that prompt remedial action can occur. (Rev. 7, 05/01/2017-Employee Relations)


PD-14, Americans with Disabilities Act and Employment of Persons with a Permanent or Long-Term Medical Condition

Purpose: To provide guidelines for non-discriminatory employment practices that are in compliance with the Americans with Disabilities Act. (Rev. 6, 06/01/2015-Employee Relations)


PD-15, Religious Accommodation in the Workplace

Purpose: To ensure that the Agency responds to requests for religious accommodations in a consistent manner. (Rev. 3, 08/01/2015-Employee Relations)


PD-17, Drug-Free Workplace

Purpose: To provide guidelines for the maintenance of a drug-free workplace within the TDCJ.
(Rev. 5, 06/01/2011-Employee Relations)


PD-20, Employee Assistance Program

Purpose: To provide guidelines for employees of the TDCJ regarding the use of the agency's Employee Assistance Program. (Rev. 7, 11/01/2015-Employee Relations)


PD-22, General Rules of Conduct and Disciplinary Action Guidelines for Employees

Purpose: To establish guidelines for administration of the TDCJ employee disciplinary system.
(Rev. 14, 01/01/2017-Employee Relations)


PD-23, Employee Political Activity and Participation in Employee Organizations

Purpose: To ensure that employees are aware of state legislative mandates regarding political aid and legislative influence and to inform employees of the TDCJ's policy regarding employee political activity in the workplace and participation in employee organizations.
(Rev. 7, 02/01/2017-Employee Relations)


PD-24, Administrative Separation

Purpose: Provides procedures for the administrative separation of employees. (Rev. 4, 02/01/2014-Employee Relations)


PD-25, Reduction-in-Force Procedures

Purpose: To establish procedures for the reduction of personnel within the TDCJ as required by budgetary constraint or agency reorganization. (Rev. 6, 01/01/2017-Employment)


PD-26, Nepotism

Purpose: To establish a nepotism policy for the TDCJ. (Rev. 6, 06/01/2016-Employment)


PD-27, Employment Status Pending Resolution of Criminal Charges or Protective Orders

Purpose: To establish procedures for the reporting of an employee's outstanding warrant, arrest, criminal charge, and certain protective orders when the employee is named as the respondent; to establish procedures for determining such an employee's employment status. (Rev. 6, 08/01/2015-Employee Relations)


PD-28, Dress and Grooming Standards

Purpose: To prescribe acceptable standards regarding dress and grooming for employees of the TDCJ. (Rev. 5, 07/01/2010-Employee Relations)


PD-29, Sexual Misconduct with Offenders

Purpose: To provide guidelines for the maintenance of a work environment within the TDCJ that is free of sexual misconduct with offenders, and to provide procedures for the reporting of such misconduct. (Rev. 5, 03/01/2017-Employee Relations)


PD-30, Employee Grievance Procedures

Purpose: To prescribe procedures governing the TDCJ employee grievance process.
(Rev. 7, 11/01/2009-Employee Relations)


PD-31, Discrimination in the Workplace

Purpose: To establish uniform procedures for reporting discrimination in the workplace based on race, sex, color, national origin, religion, age, disability or genetic information. (Rev. 8, 08/01/2017-Employee Relations)


PD-32, Whistleblower Act

Purpose: To ensure that employees are aware of their rights under the Texas Whistleblower Act and to affirm the continuing commitment of the TDCJ to protect any employee who in good faith reports any violation of law by the agency or by another public employee to an appropriate law enforcement authority. (Rev. 5, 5/01/2015-Employee Relations)


PD-33, Trainee Management

Purpose: Provides specific uniform procedures for the management of trainees attending the Correctional Institutions Division's Pre-Service Training Academy (PSTA), the Parole Division's Parole Officer Entry Level Training Academy (POTA) or the Office of Inspector General Training Academy (OIGTA). (Rev. 4, 01/01/2017-Employee Relations)


PD-35, Independent Dismissal Mediation and Dispute Resolution

Purpose: To provide employees an opportunity to appeal a dismissal recommendation through an independent dismissal mediation process and an opportunity to resolve non-dismissal employment-related disputes with coworkers through an internal dispute resolution process.
(Rev. 3, 08/01/2012-Employee Relations)


PD-37, Employee Commercial Drivers' Physical Examination and Alcohol/Drug Testing Program

Purpose: To adhere to the Federal Highway Administration regulations and to ensure the safety of commercial drivers employed by the TDCJ, other agency employees, and the general public through the implementation of a comprehensive Commercial Drivers' Physical Examination and Alcohol/Drug Testing Program. (Rev.4, 11/01/2010-Employee Relations)


PD-44, Retirement Benefits

Purpose: To provide an overview of the retirement program administered by the Employees Retirement System of Texas (ERS). (Rev. 8, 04/01/2016-Employee Services)


PD-45, Workers' Compensation and Return to Work Program

Purpose: To establish guidelines for the administration of the Workers' Compensation and Return to Work Program within the TDCJ. (Rev. 4, 09/01/2015-Employee Services)

  • Attachment A - TDCJ Possible Work-Related Exposure to a Communicable Disease, PERS 305 (PDF) PERS 305 (Word)

  • Attachment B - Fax cover letter to SORM, PD-45B (PDF) PD-45B (Word)

  • Attachment C - TDCJ Employee's Report Packet for Workers’ Compensation, PERS 298 (PDF)

    1. PERS 298-1, Employee's Guidelines for Workers' Compensation

    2. PERS 298-2, Employee's Report of Injury or Illness

    3. PERS 298-3, Employees's Election Regarding Use of Sick and Vacation Leave C-80 (Part A) and (Part B)

    4. PERS 298-4, Authorization for Release of Information (Form No. SORM-16 9-98)

    5. PERS 298-5, Employee’s Acknowledgment of Responsibilities Relating to Work-Related Injury or Illness

    6. DWC FORM-48, Request for Travel Reimbursement

    7. myMatrixx Workers' Compensation Prescription Information

    8. IMO Med-Select Employee Network Notification Packet

    9. PERS 607, Workers' Compensation Network Acknowledgement (Page two of the Employee Network Notification Packet)

    10. DWC FORM-73, Texas Workers' Compensation Work Status

  • Attachment D - TDCJ Supervisor's Report Packet for Workers’ Compensation, PERS 299 (PDF) PERS 299 (Word)
    1. PERS 299-1, Supervisor's Guidelines for Workers' Compensation

    2. PERS 299-2, Witness Statement

    3. PERS 299-3, Supplemental Worksheet

  • Attachment E - TDCJ Return to Work Program Pooled Areas, PD-45E (PDF)

  • Attachment F - Offer of Temporary Alternate or Modified Duty Assignment, PERS 376 (PDF) PERS 376 (Word)


PD-46, Medical and Parental Leave (PDF)

Purpose: To provide guidelines for the administration of job protected leave taken under the Family and Medical Leave Act of 1993 (FMLA), as well as guidelines for the administration of medical leave and state parental leave. (Rev. 6, 09/01/2015-Employee Services)


PD-47, Benefit Replacement Pay (PDF)

Purpose: To define the benefit replacement pay that certain employees of the TDCJ are eligible for and to clarify the leveling option available for this pay. (Rev. 6, 05/01/2015-Employee Services)


PD-48, Unemployment Compensation (PDF)

Purpose: To provide guidelines regarding unemployment compensation benefits. (Rev. 6, 09/01/2015-Employee Relations)


PD-49, Leaves Other than Medical and Parental (PDF)

Policy Addendum (September 2017)

Purpose: To provide guidelines for the administration of leaves other than medical, state parental and military. (Rev. 11, 09/01/2015-Employee Services)


PD-50, Sick Leave Pool (PDF)

Purpose: To establish guidelines for the operation of a sick leave pool to benefit employees of the TDCJ who suffer a catastrophic injury or illness or who are required to take leave due to an immediate family member's catastrophic injury or illness. (Rev. 9, 04/01/2017-Employee Services)


PD-52, Performance Evaluations (PDF)

Purpose: To establish uniform guidelines for the administration of the employee performance evaluation system. (Rev. 6, 08/01/2013-Employee Services)


PD-53, Employee Awards and Recognition (PDF)

Purpose: To establish guidelines for the presentation of employee service awards, the presentation and use of administrative leave for outstanding performance, and for other employee recognition. (Rev. 7, 08/01/2015-Employee Services)


PD-54, Recruitment Bonus Program

Purpose: To establish procedures for the awarding of correctional officer recruitment bonuses, as well as the Executive Director's Recruiting Award program. (Rev. 2, 04/01/2015-Employment)


PD-55, Human Resources Records and Files

Purpose: To establish procedures within the TDCJ to assure that records management is implemented in accordance with applicable federal and state laws; to describe employee document identification requirements; and to provide guidelines regarding requirements for access to employee human resources and medical files and the rights of individuals to access such files. (Rev. 6, 02/01/2011-Employee Services)


PD-56, Request for and Release of Employment Information or Documents

Purpose: To establish guidelines for releasing active or former employee information and documents. (Rev. 7, 06/01/2017-Employee Services)


PD-57, Employee Appearances in Judicial or Legislative Proceedings or for Jury Service

Purpose: To provide uniform procedures regarding time reporting, leave administration, witness fees, and state per diem for employees of the TDCJ who appear in judicial, legislative, or administrative proceedings. (Rev. 7, 04/01/2015-Employee Relations)


PD-61, Household Goods Move

Purpose: To establish uniform guidelines for assisting employees of the TDCJ in moving their household goods when they are required to relocate from one area of permanent assignment to another. (Rev. 8, 04/01/2017-Manufacturing and Logistics)


PD-71, Selection System Procedures

Purpose: To provide guidelines for the administration of a selection system for positions within the TDCJ. (Rev. 12, 09/01/2015-Employment)


PD-72, Employee Salary Administration

Purpose: To provide guidelines relating to salary administration for positions within the TDCJ. (Rev. 16, 11/01/2017-Employment)


PD-73, Selection Criteria for Correctional Officer Applicants

Purpose: This directive establishes selection criteria for TDCJ Correctional Officers, which ensures equal opportunities for employment and selection of the best qualified applicants. (Rev. 12, 09/01/2015-Employment)


PD-75, Applicants with Pending Criminal Charges or Prior Criminal Convictions

Purpose: To establish guidelines for the TDCJ, construction contractors, and program-specific vendors regarding the employment of applicants who have criminal charges pending or who are formerly convicted/incarcerated offenders. (Rev. 8, 04/01/2017-Employment)


PD-76, Employment and Reemployment of Members of the Uniformed Services

Purpose: To provide guidelines relating to employment and reemployment entitlements for prospective, current, or former members of the uniformed services including the administration of military leave. (Rev. 5, 04/01/2017-Employment)


PD-79, Employee Transfers and Reassignments

Purpose: To establish procedures for employee transfers and reassignments within the TDCJ. (Rev. 7, 08/01/2010-Employment)


PD-80, Outside Employment (PDF)

Purpose: To establish guidelines for employees of the TDCJ relating to outside employment.
(Rev. 5, 10/01/2011-Employment)

For the purposes of approval, if an employee of the TDCJ is requesting approval to work at the Windham School District (WSD) while employed with the TDCJ, the approval process in PD-81, "Multiple Employments with the State" should be followed.


PD-81, Multiple Employments with the State (PDF)

Purpose: To establish guidelines for employees of the TDCJ relating to multiple employments with the state. (Rev. 7, 08/01/2013-Employment)

For the purposes of approval, if an employee of the TDCJ is requesting approval to work at the Windham School District (WSD) while employed with the TDCJ, the approval process in PD-81, "Multiple Employments with the State" should be followed.


PD-84, Reemployment and Selection of Retirees (PDF)

Purpose: To provide uniform guidelines for the reemployment of individuals who retired from state employment through the Employees Retirement System of Texas (ERS). (Rev. 6, 04/01/2016-Employment)


PD-85, Custodial Officer Certification, Hazardous Duty Pay and Longevity Pay (PDF)

Purpose: To provide guidelines regarding custodial officer certification, hazardous duty pay and longevity pay for employees of the TDCJ. (Rev. 5, 07/01/2011-HR Administrative Support)


PD-90, Merit Salary Increases (PDF)

Purpose: To provide uniform guidelines for the administration of merit salary increases for classified employees in Salary Schedule A or B within the TDCJ. (Rev. 4, 01/01/2017-HR Administrative Support)


PD-91, Work Cycles and Compensable Hours of Work (PDF)

Purpose: To provide guidelines regarding the management of work cycles and compensable hours of work for employees of the TDCJ. (Rev. 6, 04/01/2014-HR Administrative Support)


PD-92, Direct Deposit and Paycard Programs (PDF)

Purpose: To provide guidelines relating to the agency's Direct Deposit and Paycard Programs.
(Rev. 4, 07/01/2015-HR Administrative Support)


PD-93, Employee Classification (PDF)

Purpose: To provide guidelines regarding job descriptions, position classification reviews, and career ladders. (Rev. 9, 06/01/2017-Employment)


PD-97, Training and Staff Development (PDF)

Purpose: To establish guidelines regarding participation in training, staff development and educational programs by TDCJ employees. (Rev. 7, 06/01/2017-HR Staff Development)


Page updated: 11/01/2017